Inspection Software for the National Archives and Records Administration (NARA)
About the National Archives
The National Archives and Records Administration (NARA) is the record keeper for the United States. Of all documents and materials created in the course of business
by the United States Federal government, only 1%-3% are important enough for legal or historical reasons that they are kept by NARA forever.
Background
To ensure the quality of work performed by their Facilities Management service providers, the National Archives and Records Administration performs both random and targeted inspections of completed work orders.
Problem
Inspection findings were documented on paper, which ironically, wasn't efficient for the NARA. Reports were manually created to generate the service results. This manual process was time consuming and prone to human error.
Solution
FMS was selected to create a professional, multiuser system to collect the inspection results electronically and generate a variety of management reports.
Within two months, we deployed our solution which offers data entry screens to replicate a variety of existing forms and many new management reports. An intuitive user interface made it easy for users without requiring extensive training. More importantly, we established a solid database foundation to improve NARA processes both today and into the future.
Operational Impact
Stores inspection results into a shared database
- Increases efficiency and accuracy of the collection and reporting process
- Gathers information and performs statistical analysis in ways that were previously not available
- Eliminates the need to maintain paper files
Why Choose FMS?
Founded in 1986, FMS is a privately held, small business. Our clients include businesses of all sizes, non-profits, and local and federal government agencies. Our developers serve many local clients in the Mid-Atlantic, Washington DC metropolitan area. We also have clients across the country from California to Massachusetts, and Alaska to Florida, in addition to our international clients. Many of our custom solutions are deployed around the world with language localization support.
With our experience, extensive code library, and tested processes, FMS offers great solutions at very competitive prices. Email or call us at 703-356-4700 to learn more about our consulting services and how our staff of full-time professionals can help you. FMS is located in Tysons Corner in Northern Virginia, just outside of Washington, DC.
